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Step-by-step guide

Create and manage classes and learners

Create a calm, reusable local class workspace with the correct grade, school year, teacher role, calendar rule, and Senior High School details when needed before adding learners.

Open the class list screenshot

Teacher goal

How do I create the right class before adding learners and daily work?

Use this guide when this is the task in front of you. Stop if the selected class, learner, role, school year, file, or output does not match.

In-app path

  1. Classes

Get ready

Check the starting point

These are the minimum conditions for the workflow to make sense.

Before you start

Estimated time: About 10–20 minutes

  • The intended class name, grade, school year, and role
  • The learners and subjects the teacher actually handles
  • A current backup before adding or changing local records

You should see

Classes shows the intended local class, school year, role, active roster, and the tools that are ready or still blocked.

Detailed workflows

Browse Classes and learners tasks

Use the main guide for class setup, then open subject setup when the class role and taught subjects need attention.

Set up class subjects

How do I set up subjects so class work opens with the right choices?

Open workflow guide

Steps

Complete the task in order

Review choice points, save or preview behavior, and any stop condition before continuing.

  1. Classes chooser header with active-class selection and Manage Class.View full size
    Sample data only. Select the class before using workspace or management actions. Captured July 11, 2026.

    Step 1

    Search and choose the intended class

    Open Classes. Use Search classes when the list is long, select the intended row, and review school year, grade, role, calendar, learner count, and next action before opening or editing it.

  2. Classes list for the active school year with class rows and management actions.View full size
    Sample data only. Use the selected row to distinguish creating a class from editing one. Captured July 11, 2026.

    Step 2

    Create a class or edit only the selected class

    Choose New class for a separate local class. To change an existing class, select it and choose Manage Class. Confirm the Class setup dialog shows the intended class name before editing; choose Close if the wrong class opened.

  3. Elementary Class setup with class name, grade, school year, role, calendar rule, and Save class.View full size
    Sample data only. Class basics and role establish the safe workspace scope. Captured July 11, 2026.

    Step 3

    Enter class basics and role

    Enter Class name, choose Grade level, verify School level and Grade band override, choose School year, and set My role in this class accurately. In the lower fields, add teaching-language details only when known, review the whole dialog, choose Save class, then reopen it to confirm the values were written.

    The role controls adviser-only and subject-dependent tools; do not choose a broader role just to unlock a screen.

  4. Class setup reset confirmation shown after a school-year or grade change affects calendar data.View full size
    Sample data only. Cancel when the reset would affect the wrong class or saved school-year work. Captured July 11, 2026.

    Step 4

    Read the school-year and calendar rule

    Review Calendar type and School-year rule. SY 2026-2027 uses the three-term calendar where the current policy says so. If changing grade or school year triggers a reset confirmation, read the affected calendar and term data before confirming or cancel to keep the saved class unchanged.

  5. Legacy SHS Class setup with semester, track, and strand controls.View full size
    Sample data only. Legacy Grade 12 details apply only when that curriculum is actually used. Captured July 11, 2026.

    Step 5

    Complete legacy SHS details when shown

    For a Grade 12 Legacy SHS class, choose the supported Semester, Track, and Strand values shown by Class setup. Review the legacy curriculum and calendar labels before saving.

  6. Strengthened SHS Class setup with its current curriculum-specific choices.View full size
    Sample data only. Use only the SHS fields displayed for the selected curriculum and grade. Captured July 11, 2026.

    Step 6

    Complete strengthened SHS details when shown

    For a Strengthened SHS class, choose the current semester, track, strand, and any other displayed curriculum details. Do not copy legacy choices into a strengthened class.

  7. Add existing learner dialog with search, learner identity, placement status, Add to class, and Cancel.View full size
    Sample data only. Verify the learner and receiving class before adding an existing local record. Captured July 11, 2026.

    Step 7

    Add a verified existing learner

    Open the saved class workspace and choose Roster, then choose Add Existing for a verified local learner. Search by name or LRN, verify the identity and placement shown, then choose Add to class. Already-active learners stay blocked from duplicate placement. Use New Learner or Import learners as separate roster workflows.

  8. Saved class Overview showing class identity, learner count, readiness signals, and direct actions.View full size
    Sample data only. A saved class still needs each visible readiness signal reviewed before official-looking work. Captured July 11, 2026.

    Step 8

    Review class readiness in Overview

    Reopen the saved class and choose Overview. Read the visible roster, attendance, grade, support, recognition, and local-file signals. Use their linked actions to inspect Subjects, learner required details, seating, Gradebook, or Forms when a signal names a blocker.

Review

Check these before relying on the work

These checks cover saved, previewed, generated, and teacher-review states.

  • Correct class identity

    Class name, grade, school year, and teacher role match the class the teacher actually handles.

  • Calendar rule is supported

    The displayed Calendar type and School-year rule are understood before period-dependent work begins.

  • SHS setup is complete

    Required SHS semester, track, and strand details are present when the selected class needs them.

  • Teacher profile is ready

    Required teacher and school details are complete before official-looking outputs are prepared.

  • Learner records stay local

    Class and learner details remain in the local GuroAssist workspace unless the teacher chooses to share a file.

  • Backup precedes large changes

    Create a backup before a large import, school-year cleanup, archive pass, or device move.

Blocked states and recovery

Fix the blocker before continuing

Use the direct recovery action when GuroAssist is waiting for setup, data, access, policy, or file readiness.

  • Class basics are incomplete

    Save stays blocked until class name, supported school year, grade level, and teacher role are valid.

    After recovery: The required grade data is complete, current, and available for teacher review.

    Review class setup

  • Teacher profile is incomplete

    Complete the required teacher profile details before saving setup that depends on them.

    After recovery: The blocker is no longer shown, and the intended next action is available for teacher review.

    Review generated-file help

  • SHS choices are missing

    For an SHS class, complete the semester and required track or strand choices shown by the app.

    After recovery: The intended class appears in the workspace header and the task uses that class.

    Review class setup

  • Future policy is not ready

    Official-looking outputs should remain blocked when the selected school year is outside the app's supported policy rules.

    After recovery: The screen shows a supported school-year or policy readiness message for the selected task.

    Review generated-file help

Safety note

Class setup is teacher-owned local configuration. It does not create an admin, school-head, approval, or official enrollment workflow.

Finish

Verify the result

Do not treat a saved screen or generated filename as proof that the work is ready.

You’re done when

Classes shows the intended local class, school year, role, active roster, and the tools that are ready or still blocked.

Privacy, policy, and official-looking outputs

Keep the work inside its safe boundary

These limits remain in force even when the main task appears complete.

Important boundary

Follow the policy and readiness message shown for the selected class and school year. Do not substitute remembered thresholds, quarter templates, or term rules.

Guide details

Guide verification

Use these details to confirm that this guide matches the GuroAssist version and school year you are using.

Verification
Verified with GuroAssist 1.0.0.0
Last reviewed
July 11, 2026
Screenshots
Captured July 11, 2026
Applies to
2026–2027

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Related guides

Continue only where it helps

Manage the class roster

How do I add, find, import, review, or withdraw a learner without changing the wrong class?

Import a class roster

How do I bring learner names in without breaking local records?

Set up class subjects

How do I set up subjects so class work opens with the right choices?

Withdraw a learner from a local class

How do I withdraw a learner from the local class roster safely?

Create your first class

Add a class and learners before daily tools depend on those local records.

Back up or restore local work

Protect local records before reinstalling, restoring, or moving laptops.