Prepare Recognition files

Get ready

Check the starting point

These are the minimum conditions for the workflow to make sense.

Steps

Complete the task in order

Review choice points, save or preview behavior, and any stop condition before continuing.

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   Step 1

   Open Recognition in the correct class

   Choose Classes, open the intended class, then choose Recognition. Confirm the class, grade, school year 2026-2027, recognition period, grade mode, eligible count, grade-review count, packet status, and saved-PDF count before acting.

   Expected result: The class header and readiness metrics establish the recognition scope and next correction path.

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   Step 2

   Fix grade blockers in Gradebook before continuing

   When Recognition reports missing entries or grades below the required floor, choose the Gradebook correction action, complete and review the intended term there, then return to Recognition and reload. Do not infer academic eligibility from partial grades.

   Expected result: Academic candidates remain blocked until the underlying grade records are complete and supported.

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   Step 3

   Prepare the review packet and keep Waiting honest

   Open Review Packet, check the evidence list, then choose Prepare review packet. Review the saved PDF outside GuroAssist. Leave Approved list status at Waiting for approved list until an actual outside response is received.

   Expected result: Waiting records that the packet exists but no outside approved list has been received.

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   Step 4

   Record Needs revisions when the packet is returned

   If the outside reviewer returns changes, choose Needs revisions, save the local status, correct the named grades or evidence, and prepare a revised packet. Final certificates remain locked while revisions are outstanding.

   Expected result: Returned changes are recorded locally without implying that GuroAssist approved or rejected the list.

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   Step 5

   Record Approved list received only after outside review

   After receiving the actual approved list outside GuroAssist, choose Approved list received, enter the received date, reviewed-by name, and notes, then save. This records receipt locally; it does not create an approval workflow inside GuroAssist.

   Expected result: Receipt details unlock supported final-certificate readiness without claiming in-app approval.

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   Step 6

   Configure certificate purpose, recipient, and design

   Open Certificates. Choose Draft or Final certificates, recipient mode and learner, certificate purpose, wording, and design. Read profile, grade, approved-list, and template blockers; create only the supported recipients whose names and basis were verified.

   Expected result: Certificate generation remains a deliberate recipient, purpose, design, and readiness decision.

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   Step 7

   Open and inspect the actual review-packet PDF

   Open the generated review packet and inspect both pages. Verify the fictional class, Annual period, school year 2026-2027, eligible and blocked counts, grade blockers, evidence checklist, outside-review tracker, prepared-by line, and local wording.

   Expected result: The actual packet is a teacher-owned review artifact and must be checked page by page.

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   Step 8

   Open every generated certificate PDF

   Open each generated certificate at full size. Verify learner name, certificate purpose and wording, date, teacher and school signatories, alignment, and the visible DRAFT - LOCAL REVIEW label before printing or sharing a draft.

   Expected result: The visible draft label prevents a local review certificate from being mistaken for final official output.

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   Step 9

   Use Saved PDFs to reopen or regenerate

   Select the intended file in Saved PDFs and open it or reveal its folder. When identity, policy, grade, or layout is wrong, correct the source and generate a new PDF instead of altering the old status.

   Expected result: The current two-file history preserves the class, school year, packet, certificate, and local open actions after generation.

File status

Understand what each output label means

The label describes readiness inside GuroAssist; it does not create outside approval.

Local

Saved on this device for teacher use.

Draft

Still needs teacher review or editing.

Final

The teacher marked the local work final after review.

Official-ready

GuroAssist readiness checks passed; this is not DepEd approval or submission.

Review-only

Useful for checking, but not an official-ready output.

Blocked

Stop and resolve the displayed readiness issue first.

Finish

Verify the result

Do not treat a saved screen or generated filename as proof that the work is ready.