Detailed workflow guide
Prepare SF9
SF9 is learner-specific and official-looking, so GuroAssist should require complete class, learner, grade, template, and policy readiness before output is official-ready.
Teacher goal
What should I check before previewing or generating SF9?
Use this guide when this is the task in front of you. Stop if the selected class, learner, role, school year, file, or output does not match.
In-app path
- Classes
- Open class workspace
- Forms
- SF9
Get ready
Check the starting point
These are the minimum conditions for the workflow to make sense.
Before you start
Estimated time: About 5–10 minutes
- The intended class, learner, school year, and term
- Complete required grades, attendance, and learner details
- A policy-compatible SF9 template and time to inspect the actual file
You should see
The generated SF9 opens with the intended learner, term structure, grades, attendance, and no missing required field.
Steps
Complete the task in order
Review choice points, save or preview behavior, and any stop condition before continuing.
View full sizeCaptured July 10, 2026. Step 1
Choose the class and learner
Open Forms, choose SF9, then select the class and learner whose local records should appear.
- 2
Step 2
Review learner details
Check learner identity details, class details, and required profile fields before previewing.
- 3
Step 3
Review grades and period readiness
Confirm required grades, term or period values, and attendance details are complete.
- 4
Step 4
Preview the learner file
Use preview to inspect names, grades, labels, and missing details before generating.
View full sizeCaptured July 10, 2026. Step 5
Open the actual file
After generation, open the generated SF9 file and inspect every page before use.
Review
Check these before relying on the work
These checks cover saved, previewed, generated, and teacher-review states.
Correct learner selected
The selected learner should match the intended SF9 recipient.
Grades are complete
Required subject grades and period values should be present.
Template and policy are ready
The local SF9 template and supported school-year rules must pass readiness checks.
Actual file is reviewed
Do not rely only on preview. Open the generated file before using it.
File status
Understand what each output label means
The label describes readiness inside GuroAssist; it does not create outside approval.
- Local
- Saved on this device for teacher use.
- Draft
- Still needs teacher review or editing.
- Final
- The teacher marked the local work final after review.
- Official-ready
- GuroAssist readiness checks passed; this is not DepEd approval or submission.
- Review-only
- Useful for checking, but not an official-ready output.
- Blocked
- Stop and resolve the displayed readiness issue first.
Blocked states and recovery
Fix the blocker before continuing
Use the direct recovery action when GuroAssist is waiting for setup, data, access, policy, or file readiness.
No learner selected
Choose the learner before previewing or generating SF9.
After recovery: The intended learner is selected and the learner-dependent action is available.
Review roster helpGrade readiness incomplete
Complete required grades and period details first.
After recovery: The required grade data is complete, current, and available for teacher review.
Troubleshoot this blockerTemplate missing
Restore or install the local SF9 template.
After recovery: The required template is selected, readable, and shown as ready for this task.
Open backup and restore helpUnsupported setup
Update GuroAssist or class setup when the selected school year or grade rules are not supported.
After recovery: The intended class appears in the workspace header and the task uses that class.
Review class setup
Safety note
SF9 output must fail closed when required class setup, learner data, grades, period readiness, templates, or supported policy and school-year readiness are incomplete. Teachers should open the actual generated file before use.
Finish
Verify the result
Do not treat a saved screen or generated filename as proof that the work is ready.
You’re done when
The generated SF9 opens with the intended learner, term structure, grades, attendance, and no missing required field.
Privacy, policy, and official-looking outputs
Keep the work inside its safe boundary
These limits remain in force even when the main task appears complete.
Important boundary
Follow the policy and readiness message shown for the selected class and school year. Do not substitute remembered thresholds, quarter templates, or term rules.
Important boundary
Official-ready means GuroAssist readiness checks passed; it is not DepEd approval or submission.
Important boundary
For a three-term class, use Period grade sheet or another local summary when a quarter-only template is unavailable; the fallback remains local or review-only.
Glossary
Expand the terms used in this guide
Use the plain-language meaning here, then follow the exact label in GuroAssist.
- SF9
- Learner Progress Report Card.
Guide details
Guide verification
Use these details to confirm that this guide matches the GuroAssist version and school year you are using.
- Verification
- Verified with GuroAssist 1.0.0.0
- Last reviewed
- July 11, 2026
- Screenshots
- Captured July 10, 2026
- Applies to
- 2026–2027
Was this helpful?
Choose an answer or report a guide that needs attention. No class, learner, or free-text data is sent by these buttons.
Related guides
Continue only where it helps
Review Gradebook work
How do I create assessments, enter scores, and know when grades are safe to use?
Understand file status labels
Learn what Local, Draft, Final, Official-ready, Review-only, and Blocked mean.
Find generated files in GuroAssist
How do I find and review generated files after they are created?