Skip to main content
GuroAssist
Help topics

Detailed workflow guide

Prepare Test Builder alternate forms and local packets

Preview & Export distinguishes fully equivalent item-family forms from shuffled alternate forms, then lets the teacher export the exact administration, review, or evidence packet needed.

Open the alternate-form screenshot

Teacher goal

How do I create multiple versions and packet files without overstating that every form is equivalent?

Use this guide when this is the task in front of you. Stop if the selected class, learner, role, school year, file, or output does not match.

In-app path

  1. Test Builder
  2. Preview & Export
  3. Alternate forms or Local packets

Get ready

Check the starting point

These are the minimum conditions for the workflow to make sense.

Before you start

Estimated time: About 10–20 minutes

  • A ready base test with its item order
  • Teacher-reviewed version and manual-check settings
  • Time to open each local packet or answer key before use

You should see

Preview & Export shows honest equivalent-or-shuffled form status and the intended local administration, review, or evidence packet files.

Steps

Complete the task in order

Review choice points, save or preview behavior, and any stop condition before continuing.

  1. 1

    Step 1

    Choose the version count in Build Test

    Set the intended number of versions before generating. Review item order, question-type groups, total points, purpose, and component for the base test.

  2. 2

    Step 2

    Read Alternate forms readiness

    In Preview & Export, expand Alternate forms. GuroAssist checks whether each required competency has enough ready family-backed item sets for fully equivalent forms.

  3. 3

    Step 3

    Resolve readiness warnings or accept a shuffled form

    For fully equivalent forms, fix every family-readiness warning and regenerate. If readiness is incomplete, use the clearly labeled shuffled alternate form and do not claim equivalent item difficulty.

  4. Preview and Export with Version A and B controls and a message that a shuffled alternate form was created because equivalent item families were not ready.View full size
    The readiness message names the output honestly: shuffled when full equivalence is not supported. Captured July 10, 2026.

    Step 4

    Compare every version

    Switch among A, B, and other generated versions. Review learner paper, answer key, and test structure so intended item coverage, numbering, answer mapping, directions, and point totals stay aligned. Confirm written or other manual-check items remain teacher-checked in every version.

  5. 5

    Step 5

    Export the test bundle

    Choose Export test bundle for the generated DOCX set, which can include learner papers, answer keys, printable answer sheets, checking sheets, a version distribution list, and teacher reference files.

  6. Local packets screen with administration, review, and evidence packet choices and the DOCX files each export creates.View full size
    Captured July 10, 2026.

    Step 6

    Choose the smallest useful local packet

    Use Local administration pack for classroom administration files, Local review packet for checking and discussion files, or Local evidence packet for teacher documentation and local review.

  7. 7

    Step 7

    Open and inspect the exported DOCX files

    Check the version label, learner directions, page breaks, answer key, answer sheet, checking sheet, and distribution list. Keep each answer key paired with its version.

  8. 8

    Step 8

    Reopen or re-export from Generated tests

    Return to Generated tests when you need to continue the same version, open the output folder, or export the bundle or local packet again after a correction. Confirm that the newly opened files match the current generated test before classroom use.

Review

Check these before relying on the work

These checks cover saved, previewed, generated, and teacher-review states.

  • Version claim is accurate

    Fully equivalent is used only when item-family readiness passes without warnings; otherwise the form is called shuffled.

  • Version files stay paired

    Learner paper, answer key, answer sheet, and checking sheet identify the same version.

  • No answer leakage

    Administration files given to learners do not contain teacher-only keys or checking content.

  • Packet purpose fits

    The teacher exports only the administration, review, or evidence files actually needed.

  • Actual DOCX files are reviewed

    Every version and packet file is opened before printing, sharing, or classroom use.

Blocked states and recovery

Fix the blocker before continuing

Use the direct recovery action when GuroAssist is waiting for setup, data, access, policy, or file readiness.

  • Base test is not ready

    Complete the scope, active items, structure, and generated test before alternate-form and packet work.

    After recovery: The blocker is no longer shown, and the intended next action is available for teacher review.

    Troubleshoot this blocker

  • Equivalent families are incomplete

    Resolve every item-family warning or use the shuffled-form path with honest labeling.

    After recovery: The blocker is no longer shown, and the intended next action is available for teacher review.

    Troubleshoot this blocker

  • Paid is not active

    Generated test bundles and local packet files require Paid where supported.

    After recovery: Paid access and any required credits are shown as available for this action.

    Open activation help

  • Exported files were not inspected

    Do not distribute a packet based only on the on-screen preview.

    After recovery: The blocker is no longer shown, and the intended next action is available for teacher review.

    Review generated-file help

Safety note

Multiple versions reduce simple answer sharing only when administered carefully. GuroAssist does not guarantee equal difficulty unless its fully equivalent item-family readiness check passes.

Finish

Verify the result

Do not treat a saved screen or generated filename as proof that the work is ready.

You’re done when

Preview & Export shows honest equivalent-or-shuffled form status and the intended local administration, review, or evidence packet files.

Guide details

Guide verification

Use these details to confirm that this guide matches the GuroAssist version and school year you are using.

Verification
Verified with GuroAssist 1.0.0.0
Last reviewed
July 11, 2026
Screenshots
Captured July 10, 2026
Applies to
2026–2027

Was this helpful?

Choose an answer or report a guide that needs attention. No class, learner, or free-text data is sent by these buttons.

Report outdated or unclear guide

Related guides

Continue only where it helps

Use Test Builder Guided Build

How do I build a test while preserving my question-type order and answer safety?

Import and review Test Builder answer sheets

How do I import scanned answer sheets without turning uncertain marks into saved answers?

Review generated test history

How do I reopen previous generated tests and exported bundles safely?