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Detailed workflow guide

Prepare SF4

SF4 should summarize local class movement and attendance details only after the roster, attendance, and period details are ready.

Open the generated SF4 preview

Teacher goal

What should I check before previewing or generating SF4?

Use this guide when this is the task in front of you. Stop if the selected class, learner, role, school year, file, or output does not match.

In-app path

  1. Classes
  2. Open class workspace
  3. Forms
  4. SF4

Get ready

Check the starting point

These are the minimum conditions for the workflow to make sense.

Before you start

Estimated time: About 5–10 minutes

  • The correct class and reporting period
  • Saved learner movement and attendance records
  • A supported SF4 template and a teacher review of the preview

You should see

The SF4 preview shows the intended reporting period and totals that match the reviewed local class records.

Steps

Complete the task in order

Review choice points, save or preview behavior, and any stop condition before continuing.

  1. Generated SF4 Monthly Learner Movement and Attendance preview showing the selected class, registered learner counts, daily averages, attendance percentage, and movement columns.View full size
    Check class identity, attendance totals, and learner movement columns in the actual PDF before use. Captured July 10, 2026.

    Step 1

    Choose the reporting period

    Open Forms, choose SF4, and confirm the class, month or period, and school year.

  2. 2

    Step 2

    Review class movement details

    Check local withdrawal and other learner-movement notes that may affect the summary.

  3. 3

    Step 3

    Check attendance totals

    Review saved attendance records and totals before previewing the form.

  4. 4

    Step 4

    Preview the form

    Use preview to check totals, missing values, and local labels before generating.

Review

Check these before relying on the work

These checks cover saved, previewed, generated, and teacher-review states.

  • Roster changes are reviewed

    Local learner status changes should be clear before SF4 summary values are trusted.

  • Attendance records are complete

    The selected period should have saved attendance data.

  • Template is ready

    The local SF4 template must be available and readable.

  • Output file is opened

    Open the actual generated file before using it outside GuroAssist.

File status

Understand what each output label means

The label describes readiness inside GuroAssist; it does not create outside approval.

Local
Saved on this device for teacher use.
Draft
Still needs teacher review or editing.
Final
The teacher marked the local work final after review.
Official-ready
GuroAssist readiness checks passed; this is not DepEd approval or submission.
Review-only
Useful for checking, but not an official-ready output.
Blocked
Stop and resolve the displayed readiness issue first.

Blocked states and recovery

Fix the blocker before continuing

Use the direct recovery action when GuroAssist is waiting for setup, data, access, policy, or file readiness.

  • Movement data is unclear

    Review local roster status changes before generating.

    After recovery: The blocker is no longer shown, and the intended next action is available for teacher review.

    Review roster help

  • Attendance period missing

    Choose a period with saved attendance records.

    After recovery: The blocker is no longer shown, and the intended next action is available for teacher review.

    Troubleshoot this blocker

  • Template missing

    Restore or install the local SF4 template.

    After recovery: The required template is selected, readable, and shown as ready for this task.

    Open backup and restore help

  • Unsupported readiness state

    Update setup or GuroAssist when the selected school year is not supported.

    After recovery: The blocker is no longer shown, and the intended next action is available for teacher review.

    Troubleshoot this blocker

Safety note

SF4 output must fail closed when required class setup, learner data, attendance records, templates, or supported policy and school-year readiness are incomplete.

Finish

Verify the result

Do not treat a saved screen or generated filename as proof that the work is ready.

You’re done when

The SF4 preview shows the intended reporting period and totals that match the reviewed local class records.

Privacy, policy, and official-looking outputs

Keep the work inside its safe boundary

These limits remain in force even when the main task appears complete.

Important boundary

Follow the policy and readiness message shown for the selected class and school year. Do not substitute remembered thresholds, quarter templates, or term rules.

Important boundary

Official-ready means GuroAssist readiness checks passed; it is not DepEd approval or submission.

Glossary

Expand the terms used in this guide

Use the plain-language meaning here, then follow the exact label in GuroAssist.

SF4
Monthly Learner Movement and Attendance report.

Guide details

Guide verification

Use these details to confirm that this guide matches the GuroAssist version and school year you are using.

Verification
Verified with GuroAssist 1.0.0.0
Last reviewed
July 11, 2026
Screenshots
Captured July 10, 2026
Applies to
2026–2027

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Related guides

Continue only where it helps

Withdraw a learner from a local class

How do I withdraw a learner from the local class roster safely?

Use Attendance and Seat Map

How do I mark attendance quickly without losing the date, status, or saved-state checks?

Understand file status labels

Learn what Local, Draft, Final, Official-ready, Review-only, and Blocked mean.