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Detailed workflow guide

Use Test Builder Item Bank

Item Bank is a local teacher library for reusable questions, tags, and review notes; it should support better test preparation without replacing teacher review.

View the guide screenshot

Teacher goal

How do I keep reusable test items organized without making tests automatic?

Use this guide when this is the task in front of you. Stop if the selected class, learner, role, school year, file, or output does not match.

In-app path

  1. Test Builder
  2. Item Bank

Get ready

Check the starting point

These are the minimum conditions for the workflow to make sense.

Before you start

Estimated time: About 5–10 minutes

  • A local item purpose, type, and competency
  • The answer or manual-check details required for that item type
  • A teacher review before marking the item Ready

You should see

Item Bank shows the saved item with its competency, type, difficulty, scope, and Ready or Draft status.

Steps

Complete the task in order

Review choice points, save or preview behavior, and any stop condition before continuing.

  1. Test Builder Item Bank with an active ready item, filters, and item details.View full size
    Captured July 10, 2026.

    Step 1

    Add or save local items

    Save useful questions with clear subject, topic, competency, difficulty, and item-type labels.

  2. 2

    Step 2

    Review item quality

    Check wording, choices, correct answer, point value, and manual-check needs before reuse.

  3. 3

    Step 3

    Organize with teacher labels

    Use local tags and notes that help the teacher find items later.

  4. 4

    Step 4

    Choose items for a test

    Select items intentionally instead of letting the bank create a test without teacher review.

  5. 5

    Step 5

    Review generated output

    After using bank items, open the learner paper and answer key before classroom use.

Review

Check these before relying on the work

These checks cover saved, previewed, generated, and teacher-review states.

  • Item purpose is clear

    Each item should have enough teacher-readable information to be reused safely.

  • Answer data is reviewed

    Correct answers, distractors, and manual-check notes should be checked before export.

  • Local organization is useful

    Tags should help the teacher find items without technical wording.

  • AI is optional

    AI suggestions should not make tests automatic or final without teacher review.

Blocked states and recovery

Fix the blocker before continuing

Use the direct recovery action when GuroAssist is waiting for setup, data, access, policy, or file readiness.

  • Item details missing

    Complete question text, answer data, and item type before reuse.

    After recovery: No unresolved scan or manual-check item remains, and the reviewed result is ready to save.

    Troubleshoot this blocker

  • Duplicate or weak item

    Revise or skip items that are unclear, repeated, or not aligned to the test purpose.

    After recovery: The preview shows no unresolved duplicate or matching issue, and only reviewed rows can be saved.

    Troubleshoot this blocker

  • Unsupported item behavior

    Keep manual-check items out of unsupported automatic grading paths.

    After recovery: No unresolved scan or manual-check item remains, and the reviewed result is ready to save.

    Troubleshoot this blocker

  • No backup

    Back up the local workspace before large item-bank cleanup.

    After recovery: The backup or restore summary shows the intended local workspace and a clear success or recovery state.

    Open backup and restore help

Safety note

Item Bank is a local reuse library. It should help teachers organize and review items, not make AI suggestions or generated tests automatic.

Finish

Verify the result

Do not treat a saved screen or generated filename as proof that the work is ready.

You’re done when

Item Bank shows the saved item with its competency, type, difficulty, scope, and Ready or Draft status.

Glossary

Expand the terms used in this guide

Use the plain-language meaning here, then follow the exact label in GuroAssist.

AI
Artificial intelligence; optional draft help that still requires teacher review.

Guide details

Guide verification

Use these details to confirm that this guide matches the GuroAssist version and school year you are using.

Verification
Verified with GuroAssist 1.0.0.0
Last reviewed
July 11, 2026
Screenshots
Captured July 10, 2026
Applies to
2026–2027

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